Start of year assistance

Education Horizons continues to strongly support our Synergetic users during this busy period.

This page has been set up to provide useful information on more commonly asked questions related to peak period processing.

Timetable

All staff marking attendances must have their preferences set to the current Year and Term (ie. 2023 Term 1)

Creating new academic years (Next Year Process)
https://wiki.synergetic.net.au/pages/viewpage.action?pageId=24414782
Curriculum overview and getting started
https://wiki.synergetic.net.au/display/SYNMAIN/Curriculum
Maintaining timetables
https://wiki.synergetic.net.au/display/SYNMAIN/Maintaining+timetables
Timetable Maintenance - Calendar Events tab
https://wiki.synergetic.net.au/display/SYNMAIN/Timetable+Maintenance+-+Calendar+Events+tab
Setting up Yard Duty to display in Staff Timetable
https://wiki.synergetic.net.au/display/PUB/Setting+up+Yard+Duty+to+display+in+Staff+Timetable

Compliance

A number of Compliance exports can be generated from Synergetic via the Students → Student Data Import/Export Tab

SES Student Residential Address Data Collection

Use the SES tab to export SES (socioeconomic status) data for Commonwealth of Australia funding assessments of non-government schools. For information about the export including reporting requirements, submission instructions, and related documents,

see Schools Hub - Address Collection.

The following user Hub provides instructions to configure Synergetic to run the SES export

Import_Export Student Data - SES tab

NAPLAN

Use the NAPLAN tab to export all students in years 3, 5, 7 and 9 for the NAPLAN testing.

The following user Hub provides instructions to configure Synergetic to run the NAPLAN export which is a different structure for each state of Australia

Import_Export Student Data - NAPLAN tab

Note:

- For NSW Schools a patch is available to meet the 2022 template format. A communication has been sent regarding download instructions
- Vic schools will need to manually adjust gender for X in the export file as required. A communication has been sent advising this. Refer KB article for instructions to modify the export file 2022 VCAA NAPLAN Data Rules

February Census
Use the Demographic tab to export student census information for February

The following user Hub link provides instructions to configure Synergetic to extract demographic information Import_Export Student Data - Demographic tab

Select Export File = Demographic, your state will be selected by default

CEO Data Collections(Victorian Catholic schools only)

The below CEO Data Collections are due in February and highlighted are some general configuration settings that you should be aware of.

Refer the following UserHub link Import_Export Student Data - CEO tab for these exports due in February

Select View configuration details against each export for additional configuration assistance

School and School Board Information

This must be the first file generated each year in February. School settings and LOTE information should be populated before the file can be exported.

- - School settings are listed under System --> School Settings Maint --> Page 1 & Page 2 tabs.
  - LOTE details are entered via System --> School Settings Maint --> LOTE Codes & LOTE by Year Level tabs.

Synergetic performs common validation errors which must be fixed mainly due to the relevant fields in these tabs not being populated. Please verify if the required fields have been filled.

School Fees and charges

The School fees and charges export contains school fees and charges and other fees including recurrent, capital, and other fees.

Review the following lookup table System > Lookup Tables Maintenance - Finance → luDebtorFeeCategory.

In the SynergyMeaning column, ensure the meaning is set correctly for each applicable debtor fee code. Codes in luDebtorFeeCategory must be set up with SynergyMeanings of;

- - School Fees Recurrent
  - School Fees Capital
  - Compulsory Tuition
  - Excursion Levies
  - Swimming Levy
  - Camp Levy
  - Sacremental Levy

February Census(CEO)

Student details for the February Census includes Indigenous status, FTE, Full Fee Paying Overseas status, Languages studied, Class groups, Boarders, Gender, Date of Birth, Country of birth, Religious Denominations, etc. Most validation errors relating to the February Census export will likely be due to missing information from these fields

Demographic details for students and parents can be entered through the Demographic tab in Current Student Maintenance.

Early Leaver Student

The early leaver student file export is based upon the leaving date of students who left the school in the previous year.

Common Errors/Warning:

- - Citizenship status and visa details (needs to be populated if not born in Australia)
  - Unable to determine street type, postcode, ..etc. This could be the student or the Parent/Contact address which needs to be fixed.
  - Initial Schooling Date ( if not born in Australia enter the first day of schooling in Current student Maint >Entry → Initial Schooling Date field